General Terms of Use & Code of Conduct
Terms and conditions of use
1. PURPOSE AND DEFINITIONS
The purpose of the Terms of Use is to govern the relationship between Worklib (the "Company", "Worklib" or "We") and the users (the "User(s)" or "You"), in particular the employees of the companies using the Platform (the "Client Company(ies)") who wish to use the Services offered on Worklib's platform (the "Site" or the "Platform").
The following terms and expressions shall have the meanings hereinafter assigned to them:
→ Account: refers to the user account that You create on the Site for the purpose of using the Services ;
→ Data Protection Legislation: means the General Data Protection Regulation (EU) 2016/679 of April 27, 2016, the Data Protection Act of January 6, 1978 and any national implementing legislation applicable to the Services and relating to the protection of personal data, including any amendments, updates or modifications thereto ;
→ Services: means the possibility for the User to reserve workspaces, define his working mode (away, on the move, at home, at the office, in a third place), and share his working week with his colleagues and his employer, in accordance with section 3 below.
2. ACCEPTANCE OF THE GENERAL CONDITIONS OF USE
By registering on the Site and by checking the box expressing your consent to the General Terms of Use, You declare that You have read the General Terms of Use and expressly accept them without reservation and/or modification of any kind. The General Terms of Use constitute a contract between You and the Company. They are therefore fully enforceable against You. In the event that You do not wish to accept all or part of the General Terms of Use, You are requested to renounce all use of the Platform.
The General Terms of Use are further supplemented by :
→ privacy policy: https: //worklib.io/politique-de-confidentialite
→ cookie policy
3. OUR SERVICES
In particular, the Services include the following:
→ provision of workspace reservation services;
→ managing the organization of Users' professional calendar;
→ the possibility to use "Smart Booking" allowing the User to share his calendar and information with the persons he will have chosen within the Client Company or other companies if necessary.Some functionalities are specific to certain workspaces and will be communicated to you later if they are offered.Moreover, Worklib may propose an interface with partner services, thus enriching the list of functionalities available from the Website. These services may however be subject to other conditions of use to which the User must agree and which are outside the scope of Worklib's responsibility.
4. HOW TO ACCESS THE PLATFORM
Access to the Platform is done through the use of the Internet and by means of a computer, a tablet or a cell phone with the necessary degree of compatibility and security for said access. the user is strongly recommended to take all necessary precautions to protect himself against viruses and piracy, in particular by adopting a secure and adapted computer configuration, by the implementation of virus detection software and firewalls regularly updated. The User declares to be aware of the risks and to accept them . The Platform is in principle accessible 24 hours a day and 7 days a week except in case of force majeure, computer or technical difficulties or difficulties related to communication networks, cases in which Worklib cannot be held responsible. Worklib may interrupt access to the Platform for maintenance reasons and will endeavor to inform the User beforehand.
5. ACCOUNT
The Platform is reserved for the exclusive benefit of Users who have an Account. Registration is only authorized for legal entities and individuals aged 18 or over. An Account can be created at any time as soon as the User fills in his login. The activation of the account will then be conditioned to the choice of a password and the acceptance of the General Conditions of Use.
6. YOUR SECURE ACCESS
The password used to access the Account is personal and confidential. The User undertakes not to divulge it to third parties in any form whatsoever. It is the User's responsibility to ensure that personal codes are stored and entered in conditions of complete security and confidentiality. The User shall be solely responsible for access to the Platform using the login and password, unless there is proof of fraudulent use for which the User is not responsible.
The User may request a change of password at any time by clicking on "Forgotten password". The User may also delete his or her Account at any time by sending an e-mail to privacy@worklib.io. Any deletion of the Account is final. Worklib reserves the right to deactivate any User identification code or password at any time if the User fails to comply with any of the General Terms of Use. The User will be notified in advance.
7. YOUR USE OF THE PLATFORM
You may only use the Platform for lawful purposes and in compliance with all applicable laws, including the Data Protection Legislation. Any User of the Platform undertakes in particular not to:
→ use the Platform on behalf of or for the benefit of others;
→ extract, manually or by a script, meta-search engine or computer program, for any purpose, including commercial or referencing purposes, all or part of the ads published on the Platform ;
→ use the Site to send or transmit, directly or indirectly, unsolicited or and/or unauthorized advertising or promotional materials;
→ knowingly or recklessly introduce to the Site, or use the Site to transmit, any application, content or software (such as viruses, spyware, malware or adware) that is malicious and/or harmful ;
→ use the Site to collect and/or use personal data or other information, including e-mail addresses or identifiers, by any means and for any purposes other than those set forth in the General Terms of Use.
By using the services of the Platform, the User acknowledges and agrees that Worklib may delete or refuse, at any time, without compensation, a booking request that would be contrary, in particular, to French law, to the rules of dissemination set out in particular in the Terms of Use and / or likely to infringe the rights of third parties.
8. INTELLECTUAL PROPERTY
Intellectual Property on the SiteThe semi-figurative mark appearing on the site is a registered trademark. All other Intellectual Property Rights (such as copyrights, in particular software rights, neighboring rights, database producers' rights) relating to both the structure and content of the Platform and in particular the images, sounds, videos, photographs, logos, other trademarks, graphic elements, text, visuals, tools, software, documents, data, etc. (hereinafter collectively referred to as "Intellectual Property Rights") are protected by the laws in force relating to intellectual property as well as by the laws of the country in which the Platform is located. (The General Terms of Use do not in any way imply an assignment or license of the Company's Intellectual Property Rights to the User.Unless otherwise specified on the Website, no content published by Worklib on the Website may be copied, distributed, published or even used in any way for public or commercial purposes, in whole or in part, without the prior written consent of Worklib.Any reproduction, representation, distribution or redistribution, in whole or in part, of the content of the Platform on any medium or by any process whatsoever for purposes other than those provided for in the General Terms of Use is likely to constitute an infringement, an act of unfair competition or parasitism, or is likely to infringe the right to the image of third parties and may be subject to civil and criminal prosecution by the persons or rights holders concerned.
Content published by UsersIn the event of publication by the User on the Site, the User is solely responsible for his or her behavior and for all data, texts, files, information and other content (hereinafter collectively referred to as the "Content") that he or she submits, publishes or displays on the Site.The User therefore undertakes to ensure that the Content does not contain any mention infringing on the Intellectual Property Rights of third parties. The User shall ensure that he/she holds the Intellectual Property Rights of each Content published (e.g.: copyright on photos of work spaces). The User shall assume full editorial responsibility for the Content he publishes. As a consequence, the User releases Worklib from any liability and guarantees them against any recourse or action in relation to the advertisement that could be brought against the Company.
9. HYPERTEXT LINKS
Links from the Site to other sitesThe Platform may contain hypertext links redirecting to content originating from third parties or to Internet sites operated by third-party partners. These links are provided for information purposes only. In spite of prior and regular checks made by Worklib, the Company cannot be held responsible for the quality or accuracy of these contents and websites.Links from other websites to the SiteThe User may link to the Site from another website, but only if it complies with the following conditions:the User may only link to the Site from a website owned by the User;the User must not suggest in any way that the User and Worklib are associated or that Worklib approves and endorses the User's website or any of its products or services, unless Worklib expressly authorizes it in writing.Worklib reserves the right to require User to remove any link to the Site at any time.
10. BREACH OF THESE TERMS AND CONDITIONS OF USE
In case of violation of the Terms of Use, Worklib may immediately terminate your right to access the Platform. We also reserve the right to disclose your identity to any person and/or public body if We believe that such disclosure is in accordance with the Data Protection Legislation and is necessary in connection with an investigation or complaint regarding your use of the Platform.
11. EXCLUSION OF LIABILITY
As part of an obligation of means, Worklib makes its best efforts to allow continuous access to the Platform. However, the Company cannot guarantee the accessibility and permanent functioning of the Platform and its partner services. It implements the necessary measures to ensure their availability.
A momentary interruption of the Platform or the services remains nevertheless possible. The Company shall not be held liable in the event of the Platform being unavailable, in particular if Users are unable to access all or part of the Platform and/or partner services due to any technical fault or problem linked in particular to the congestion of the Internet network, a failure of Internet access providers, human or electrical error, any malicious intervention, any software or hardware malfunction and/or an act of God.
Worklib does not guarantee the accuracy, completeness and updating of the information published on the Website. No content and no indication or information published on the Website or given when accessing the Website shall be interpreted as a guarantee given to the Users, as only the General Terms of Use are intended to govern the relationship between the Company and the Users. This limitation of liability includes any liability that may arise from third party claims against Users.
Worklib is also not responsible for the use by the Users of the Platform. Therefore, any content downloaded or obtained through this Site is provided at the sole risk of the User who is solely responsible for his computer system and/or any loss of data that may result from such use of the Site, including damage resulting from computer viruses.
Finally, Worklib cannot be held responsible for any damage, of any nature whatsoever, suffered by the Users due to the use of the Platform in the context of their professional activity under the legislation of the right to work. Thus, Worklib cannot be substituted, if necessary, for the employer of the User for any damage resulting from the use of the Platform by the latter at the request of the employer.
12. MODIFICATION
The Company reserves the right, at its sole discretion and at any time, to modify, supplement or delete all or part of the General Terms of Use. In this case, the User will be invited to read the new General Terms of Use and will have to accept them again by checking a box to this effect in order to continue using the Services.
13. YOUR PERSONAL DATA
When using the Site, Worklib may collect and process some of your personal data. In processing such data, We undertake to comply with Data Protection Legislation. For more information on how We process your personal data, please consult our privacy policy https://worklib.io/politique-de-confidentialite
14. SEVERABILITY CLAUSE
If any provision of the Terms of Use is held to be void or invalid for any reason, it shall not affect the validity of the remaining provisions, which shall remain in full force and effect.
15. APPLICABLE LAW AND JURISDICTION
The General Terms of Use are governed, interpreted and applied in accordance with French law.
Any dispute arising from the interpretation, modification or application will, in the absence of an amicable settlement, be under the exclusive jurisdiction of the courts of Paris.
16. CONTACT
In case of question or request for information concerning the Terms of Use, the Platform or the Services, the User can contact Worklib :
→ by mail at the following address: Worklib - 6 rue Arthur Rozier, 75019 Paris ;→ by phone at : 09 74 77 91 50 ;→ by email at : privacy@worklib.io
Charter of good conduct
1. GENERAL ACCESS TO WORKSPACES
Workspace opening times are indicated on the Workspace description page.
All keys, cards and entry badges which the Host allows the Beneficiary to use shall at all times remain the property of the Host. The Beneficiary must not make copies and/or allow anyone else to use them without the prior written consent of the Host.
Any loss must be reported immediately to the Host, and the Beneficiary will be required to pay the cost of replacing the keys/cards/access badges and replacing the locks if necessary.
For reservations of Workspaces for recurring use, the initial inventory of fixtures is carried out in the presence of a representative of WORKLIB or its affiliated companies (subject to availability), a representative of the Client and a representative of the Host. This inventory of fixtures is then communicated to the Client and the Host.
In the event that the representative of WORKLIB or its affiliated companies cannot be present or be represented, the Client and the Host will make their best efforts to provide photos and videos of items in poor condition at the time of the entry inventory of fixtures (for example, neither new nor damaged). In the absence of an entry inventory, the premises concerned will be deemed to be in perfect general condition.
If the Workspace is unavailable on the agreed date, either because work is being carried out or because the space has not been released by a third party, the price of the services will be reduced in proportion to the number of days of delay.
Any internal rules established by the Host and relating to a Workspace must be respected by the Customer.
Unless otherwise stipulated in the house rules drawn up by the Host, all Customers are required to notify the Host in writing of any invitation from an outside party.
The Customer must allow access to representatives of the Host and its subcontractors assigned to clean the Private Workspace or carry out maintenance/repair work on computer equipment or hardware, if necessary. During such interventions, the Host and its subcontractors undertake not to breach their confidentiality obligations and to do their utmost not to disturb the Beneficiaries' enjoyment of the Premises.
All work to be carried out in the spaces at the Customer's request is subject to the Host's prior agreement, on the basis of an estimate. In the absence of a response from the Host, the work is deemed to have been refused.
2. SERVICES AVAILABLE IN THE WORKSPACE
- Internet: the Host provides the Beneficiary with an Internet connection enabling him/her to pursue his/her activities on a regular basis, such as browsing the Web and sending and receiving electronic communications.
- Printer : the Workspace has a shared printer. This printer must be used in accordance with its operating instructions and the instructions displayed in the Workspaces.
3. INTERNET USE
The Internet connection must only be used in accordance with the legal and regulatory provisions in force and must not under any circumstances infringe the criminal or civil laws of national or international law or any other government requirement.
Such violations include, but are not limited to, defamation or insult; unauthorized dissemination of material protected by intellectual property rights; fraud; theft or misappropriation of funds, credit cards, banking or personal data; counterfeiting; piracy.
The Customer must notify the Host of any disruption or breakdown of the Workspace's Internet network, so that an appropriate solution can be found as soon as possible (repair / backup solution). Intervention times may be specified in the booking form, where applicable. WORKLIB cannot be held responsible for any disruption or breakdown of the internet network.
4. USE OF THE WORKSPACE AND RESPECT FOR THE PREMISES
The Beneficiary shall take care of all parts of the allocated Workspace, its equipment, fittings and furniture used by the Beneficiary. The Beneficiary shall take care not to alter or damage any part of the latter.
The Beneficiary undertakes to leave the Workspace and the common areas in the best possible state of cleanliness and order.
The Beneficiary is obliged to use the equipment in accordance with its purpose and expected use, and in accordance with any instructions provided by the Host.
Any anomaly in the operation of machines and equipment, or any incident, must be reported immediately.
5. PERSONAL USE
The Beneficiary expressly acknowledges that he/she has access to the Workspaces for his/her own use and that he/she may not give access to a third party to the Workspaces he/she has reserved.
6. ELECTRICAL INSTALLATIONS
Particular attention must be paid to electrical equipment. Electrical equipment must be compatible with the Workspace electrical system, and its power rating must not exceed that supported by the system.
7. GOOD MANNERS AND RESPECT FOR THE COMMUNITY
The Beneficiary undertakes to behave politely and courteously.
People are asked to present themselves in decent dress, with acceptable personal hygiene and clothing, and to behave correctly towards everyone present on the Workspace premises.
The Beneficiary undertakes to remain as discreet as possible in the Shared Workspaces and to keep the noise level low so as to allow others to concentrate.
8. TELEPHONE AND LAPTOP USE
Telephone calls are to be made outside a Shared Workspace.
9. VISITOR ACCESS
The Beneficiary shall refrain from using the Workspace as a place for receiving the public.
Pets are not allowed in the Work Area.
10. FOOD, DRINK, ALCOHOL AND ILLEGAL SUBSTANCES
Food is tolerated as long as the facilities are left clean. However, the Beneficiary must take care not to endanger the equipment.
It is forbidden to introduce or distribute alcoholic beverages or illegal substances within the Workspace.
11. NO SMOKING
The workspace provided by the Host is entirely non-smoking (in application of decree no. 92-478 of May 29, 1992 setting the conditions for the application of the ban on smoking in places designated for collective use).
12. DISPLAY AND COMMUNICATION
It is forbidden to display a company logo or any other distinctive sign other than that of the Host, inside or outside the building, without the Host's prior consent. On request, the workspace manager employed by the Host may authorize the Beneficiary to display his company's name and logo at the building's reception desk, or possibly on the doors of the workspaces made available (more specifically, an office, a room, etc.).
13. MAIL & DELIVERY
If proposed by the Host, the Beneficiary may be authorized to use the Workspace's postal address. This use may give rise to additional invoicing by the Host if the Beneficiary's address is within the Workspace.
14. ILLEGAL ACTIVITY
The Beneficiary must not use the Workspace to carry out any fraudulent or illicit activity.
If necessary, the Host reserves the right to refuse or suspend access to the Workspaces.
15. LOSS, THEFT AND DEPOSIT OF ITEMS
All property belonging to the Beneficiary or any of its employees, representatives or guests shall be the sole responsibility of the latter.
The Host cannot be held responsible for any loss, theft or damage to these items. No legal action may therefore be taken against the Host in the event of the Beneficiary forgetting documents or equipment, or in the event of theft or damage suffered by the Beneficiary on the premises of the Workspace.
It is recommended that the Beneficiary take out insurance for this purpose.
16. SAFETY
The Beneficiary must respect the safety and security obligations imposed in the Workspaces, and in particular the instructions applicable in the event of fire. The Customer remains responsible to his employees for any safety problems that may arise, in his capacity as employer.
17. END OF USE OF WORKSPACES
The Customer undertakes to return the Used Workspace in the condition in which it was on entering the premises, or in the absence of an inventory of fixtures, in perfect condition. If necessary, the Customer may be billed for the cost of restoring the premises.
When the Beneficiary decides to leave the Workspaces, he/she returns all access cards, keys, badges and other items to the managers of the Workspaces concerned, in accordance with the conditions laid down by the Host. The Beneficiary recovers all his personal belongings and any equipment he may have brought with him.
The Beneficiary must ensure that windows and certain access doors, where applicable, are closed (offices, meeting rooms, etc.), and switch off computers, printers, screens and lights if required by the Host.
If a Beneficiary occupies a Workspace beyond the agreed term, the Customer will be liable to pay a fixed indemnity equal to 1.5 times the price mentioned at the time of reservation for the duration concerned, with a minimum indemnity fixed at the price plus 1 month's use. In this case, the Host will be free to use any legal means to obtain the eviction of the Beneficiary(ies) concerned, the associated costs being borne by the Customer.
For Workspace reservations for recurrent use, the inventory of fixtures is carried out in the presence of a representative of WORKLIB or its affiliated companies (subject to availability), a representative of the Customer and a representative of the Host. This inventory of fixtures is then shared between the two parties.
The use of the postal address will result in the invoicing of business continuity fees for up to 3 months after the end of use of the Workspace concerned.