Privacy Policy

1- Which categories of data do we process?

We collect and process the following categories of data:

Data categories Example of data
Civil status and contact information Name, first name, date and place of birth, personal postal and e-mail addresses, personal telephone number, official identification document
Professional data Employer's name, job title, team, work location, work postal and email addresses, work phone number, work calendar, work photo, analytical data related to Users (including the number of days the User has spent in a reserved workspace via Worklib)
Space reservation Reservation history, employer credit for workspace reservations, banking information (including payment card), invoices, workspace and transportation preferences, reservation analytics
Interactions with Worklib History of conversations, requests and communications with Worklib
Interactions between Users History of sharing between Users (including sharing of calendars and presence in workplaces)
Geolocation data Geolocation of the User and the workspaces consulted
Digital tools Information about your computer, smartphone or other digital device, including IP address, frequency of use of the Worklib/td> application

In general, we do not process data belonging to so-called "special" categories of personal data, i.e. data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs or trade union membership, genetic or biometric data for the purpose of identifying an individual, or data concerning health, sex life or sexual orientation. If we obtain such data, we process it only if the applicable law and a legal basis allow us to do so. For example, we may process such sensitive data where you have given your explicit consent to do so, where it is necessary for the exercise of a legal right or where you have manifestly made the data public.

2. How do we collect your personal data?

We obtain your personal data directly from you when you create an account to use the Worklib application or when you interact with us. We may also collect your data indirectly from third parties, including your employer when they request an account for you.

If you choose not to provide your personal data, it is possible that this may prevent us from processing your account creation request or providing you with some of our services, in particular the reservation of workspaces.

3. For what purposes do we process your data?

We process your personal data for the purposes detailed below.

Provision of services Analysis of the use of our services by users and companies Adaptation and improvement of our platform and services
Analysis and improvement of our services Analysis of the use of our services by users and companies Adaptation and improvement of our platform and services
Protection of our application and systems Securing our application and computer systems against attempted fraud, attack, abuse, security incidents
Marketing and advertising Sending promotional and marketing messages to Users
Legal and regulatory obligations Compliance with our legal and regulatory obligations

5. With whom is your data shared?

We may share your personal information with the categories of third parties listed below.

Third party categories Examples of third parties and purposes
Worklib's affiliates Any Worklib affiliate to complement the services we offer to Users
Workspace managers Owners or managers of workspaces, in order to allow reservation by Users
Employers Employers of employees using the Worklib services in order to know the work organization of these employees
Service providers Insurance companies, banks, lawyers, accountants, notaries, IT service providers for internal Worklib management purposes
Parties in connection with a sale, acquisition, merger or reorganization Any company in the event that all or part of Worklib's business is sold or in the event of a reorganization of Worklib's business or in the event of the acquisition by Worklib of a company or a branch of business

6. How do we handle international transfers of your data?

If we transfer your personal data outside the European Economic Area (European Union, Iceland, Lichtenstein and Norway), we ensure that appropriate safeguards are put in place to ensure an adequate level of protection for your data. These safeguards include the conclusion of standard contractual clauses adopted by the European Commission as well as, in certain cases, the use of additional safeguards to ensure that your data is protected in accordance with the requirements of the GDPR.

We are available to answer any questions you may have about the transfer of your data and the safeguards implemented and to obtain a copy of the standard contractual clauses (see paragraph 9 "How to contact us").

7. How long do we keep your data?

We retain your personal data for a limited period of time, not exceeding that necessary for the purposes described in paragraph 3 above. Generally, we retain your personal data for as long as you maintain a Worklib user account and for five years thereafter, except where we are required by law to retain your personal data for a longer period or where we are required to retain your data in connection with pending or threatened legal proceedings.

During the entire retention period of your data, we take technical and organizational security measures against data breaches, i.e. accidental or unlawful alteration or destruction of data or unauthorized access to such data.

8. What are your rights with respect to your personal data?

You have the following rights in relation to your personal data which you can exercise directly with us (see paragraph 9 "How to contact us")

Rights Descriptions
Access You have the right to request confirmation that your data is being processed and to request access to this data
Rectification You have the right to ask us to rectify or complete, as soon as possible, the data concerning you
Erasure ("right to be forgotten") In certain circumstances, you have the right to ask us to delete your data, in particular when the data are no longer necessary for the purposes for which they were collected
Limitation of treatment In certain circumstances, you have the right to ask us to restrict the processing of your data, including when we are considering another request from you (e.g. a request for rectification)
Portability In certain circumstances, you have the right to request that we receive your data and transfer your data to another entity
Opposition In certain circumstances, you have the right to object to the processing of your data, for example where the processing is based on our legitimate interests to which you object on the basis of your particular circumstances
Claim You have the right to lodge a complaint with a supervisory authority such as the CNIL if you believe that your rights have not been respected or that Worklib has not acted in accordance with the applicable regulations

9. How to contact us ?

If you have a question about the protection of your personal data or about your rights, in particular if you wish to exercise them with us, we invite you to contact us at the address below or by email(privacy@worklib.io).

Worklib SAS6 rue Arthur Rozier75019 ParisFrance

Version updated on October 21, 2021