Shared office: what does it mean?

What is a shared office?

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Say goodbye to the closed office and hello to the shared office! Today, companies are looking for flexibility and diversity. They want to mix talents and encourage collaboration, thanks to shared workspaces.

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This trend is confirmed by the emergence of new workplaces, such as coworking spaces. We're also seeing the emergence of new ways of working, such as desk-sharing, which translates into open spaces where people no longer have their own assigned places.

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Shared office, desk sharing, flex office: what are the differences?

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• A shared office is a workspace occupied by several people or several companies. It is nevertheless possible to have a dedicated desk in a shared office.

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• The desk sharing is an organizational method that eliminates dedicated workspaces in favor of shared offices, promoting collaboration and team spirit. Often, there are fewer workstations than employees.

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• With flex office, employees are free to choose from a wide range of workspaces to suit their needs. Work environments are then redesigned according to the needs of their users.

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The 3 forms of shared office

1. Theopen space found on company premises or in external areas.
2. Coworking is a shared, independent workspace that can accommodate several different companies.
3. Corpoworking is coworking within a company.

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Shared office: why rent in a coworking space?

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The shared office can be rented in a coworking space. The flexible subscription offers a place in an open space and access to common areas such as phone boxes or relaxation areas. The rental period for shared workspaces can vary from a few hours to several months. It all depends on the company's needs.

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The advantages of a shared office in a coworking environment

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The advantage of renting shared office space is that you don't have to deposit a security deposit as you would for a 3/6/9 lease. Thesubscription includes the office, but also ancillary services such as :

• fast internet connection ;
• printers ;
• ergonomic furniture ;
• meeting rooms...

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Companies renting a shared office in a coworking space minimize their administrative and logistical tasks, as well as their fixed costs (electricity, water, etc.). Beyond the financial aspect, this workspace encourages sharing, conviviality and even business opportunities with workers from other companies.

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What you need to know

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The use of shared offices in a coworking space can be complementary to its in-house office offering. In particular, it offers greater flexibility and possibilities for employees.

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The key figure

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According to an IFOP survey (2023), 41% of employees who occupy a shared office appreciate the fact that they can exchange ideas with other workers.

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For better communication, freedom of movement and increased performance, companies are increasingly opting for shared offices. What about you?